Stage 2 : Team Checking

The second stage of a translation project involves checking by the team. In this second stage you will use many tools to ensure that you have been consistent in your translation. You will read through your text, work on proper names, Biblical key terms, spell checking, and formatting checks. You will also print out a draft and use a variety of notes: project notes, spelling notes, Biblical terms notes to record your questions, discussions and decisions.
The following modules will help you in this stage:

8: PN: Proper Names

Introduction
In this module, you will check that the proper names have been transliterated consistently.Where we are
You have (or are working on) the rules for transliterating the names.Why this is important
You want to be consistent so that is clear who is being referred to in the text.What you are going to do
You will:

filter the Major Biblical terms list on Names.
use the Adapt Names tool to enter your transliteration rules for each letter.
edit and approve the individual names.
add the approved names as proposed names in the Biblical terms list.
work through the Biblical Terms list to ensure that all the verses are consistent.

8.1: Run the Biblical Terms tool

Click in your project
Tools > Biblical Terms ...

8.1.1: Open list of terms

File > Select Biblical terms list
Double-click the "Major Biblical Terms (Current Project Setting)" list

8.1.2: Choose your reference text as a comparative text

Click the Comparative Texts button on the toolbar.
Choose your reference text, then click .
Click OK.

8.1.3: Change various settings

Click the second filter button
Choose Chapters Assigned to Me
Click OK

Note : The terms column is in Greek (or Hebrew) by default. You can see the terms in a roman script by using the View menu and choose Transliterate terms.

8.1.4: Choose the type of terms

Click the first filter button
Choose « New Filter »
In the dialog box, under Categories…
Select « Names »
Click OK

8.2: Adapt names

Tools > Adapt Names
Choose the language of your reference text (e.g. English or français) The Name Adaptation dialogue is displayed

8.2.1: Enter the changes for the individual letters (or letter clusters)

In the left pane, fill in the “Adapted Character” column for individual letters or letter clusters.

8.2.2: Then revise and approve the Adapted Name

Work through the Adapted name column in the right pane.
For each name, if the adapted name is incorrect, click on the name in the Adapted Name column,
Edit the name and click OK
Once the name is correct, click in the "Approved" column.
Click OK. Paratext 8 will propose a name (in red) in the rendering column

8.3: Ensure your text is consistent

You need to work through the list and confirm that all the verses use the name consistently.

Click the name in the top pane.
Click on a verse in the lower pane which doesn’t have the proposed form of the name.
Click on the Edit link
Correct as necessary, click OK
Return to the Biblical Terms Tool
Repeat for each name.

8.4: Add an alternative rendering

Click the name in the top pane.
Select the word(s) in your text
Click on Add rendering button or Ctrl+A

8.5: Dealing with verses that don’t have the name translated

There are times when a verse is correctly translated even though you haven’t used the name. For example, a pronoun is used instead of the name. In this case you need to tell Paratext 8 that it is correct (that is, deny that the rendering is missing).

Click the red cross at the left of the verse reference The cross turn into green tick (check) with a red cross .
If you clicked on the red cross by mistake, click again on the icon

Note : Paratext 8 doesn’t find names in the introductions, headings, footnotes, captions or glossary.

8.6: Recall

To transliterate proper names, you the ___ list on names.
Then use the _ menu and __ command.
After entering the _ changes then the adapted names.
Paratext 8 then enters a __ rendering for all the names.
You then work through the list _ and/or adding renderings and making sure that all verses are _.
You can add a rendering by selecting the text and pressing Ctrl+__.
If a pronoun is used you can __ the rending by clicking on the .

Answers: filter, Major Biblical Terms, names, Tools, Adapt Names, character, approve, proposed, correcting, consistent, A, deny

9: SP: Spell Checking

Introduction
This module explains how to check for spelling mistakes in the text you have typed into your project in Paratext 8 .
Where we are
You have type your text in Paratext 8 and have done some checks but there may still be spelling mistakes in the text.
Why is this important?
It is important to correct any spelling mistakes so that your text will communicate clearly.
What you are going to do
Firstly you need to configure the wordlist to build up a base of correct words. Then you can get Paratext 8 to show red squiggly lines under the words it does not know. You can then work through your text, either correcting mistakes or telling Paratext 8 that the words are correct.What has changed in Paratext 8
Paratext 8 has a number of specific checks that you can run on the wordlist. It can also highlight invalid characters in you text.

9.1: Configure the word list

Before you can check the spelling, it is important to have a base of words that are known to be correct. There are three things we can do:

9.1.1: Approve the spelling of common words

In Paratext

Tools > Wordlist

In the Wordlist

Tools > Approve spelling of common words
Enter a number

The number is the number of times the words must appear to automatically mark it as being spelled correctly. The default is 100 but you can choose more (if you have doubts about the text) or less (if you are confident about the acuracy of the typist).

Click OK
Click Yes (to confirm that you can’t undo)

9.1.2: Check the words that Paratext thinks are incorrect

In the Wordlist (Tools > Word List)

Tools > Spell Check > All checks

A list of words is displayed.

Click on a word in the top pane.
If the word is correct – click the green checkbox
If the word is incorrect, but Paratext 8 has suggested the correct word, then click the blue link for the correct word.
If the word is incorrect, and Paratext 8 hasn’t suggested the correct word, click on the red checkbox and correct the word.

9.1.3: Check similarly spelled words

In the Wordlist

Tools > Find Similar Words
Enter letters which sound alike separated by / (e.g. s/sh/z)

Depending on your language, tick or untick « Ignore all diacritics when comparing words ».

Click OK

A list of words is displayed.

Correct the words (as described above).

9.2: Spell checking – from the text

In Paratext

Checking > Display spelling

A progress meter is displayed initially, then all the words that are either unknown or incorrect have red squiggly lines underneath.

9.3: Making corrections

Paratext 8 will underline in red the words that have not been approved in the word list. This either means that the word is misspelled or unknown. You must decide.

Right-click a word which is underlined in either red or grey

A dialogue is displayed

Either type the correction in the box or select the correct word from the list
Click OK

When possible, it is better to use the spelling check even when making minor corrections as Paratext 8 will remember the correction and you can apply the correction if it happens again.

When there is more than one correction, a dialog box is displayed. Choose as appropriate:
Yes = changes this verse and looks for the next
No = skips this verse and looks for the next
Yes to all – is too dangerous, DON’T use it

Cancel = stops further changes

9.4: Spell checking – current book

Checking > Spell Check Current Book

A window appears with a list of some words in the current book.

Make corrections as explained above
Click « More items available » to see additional words.
Continue as needed.

9.5: Spell checking – from the wordlist

9.5.1: Using the new checks

In the Wordlist

Tools > Spell check >
Choose the desired check (see descriptions below)

A list of words is displayed.

Make the corrections as needed.
Click "More items available" to see more words.
Continue as needed.
When the list is finished, a message is displayed

Click Yes.

9.5.2: All checks

This runs all of the checks. This is very useful as it will find all types of errors and even words with multiple types of errors.

9.5.3: Missing Capitals

A list of words is displayed with a link to the capitalised form.

Click the blue link to the capitalised form

Click the appropriate blue link.
Show incorrect (to see the verses)
The two forms are acceptable (to accept both forms)
Capitalise All (to correct all the words)

9.5.4: Single Character Typos

A list of words is displayed with links to other words which are similar but only have one letter different.

9.5.5: Unusual Letter Combinations

A list of words is displayed which have unsual combination of letters (such as consonant or vowel clusters …).

9.5.6: Diacritic Errors

A list of words is displayed with links to other words which are the same except for the diacritics.

9.5.7: Common Typos

A list of words is displayed which have the same type of problem which have already been corrected in other words. E.g. if you have already corrected "teh" as "the", and it finds "tehm" it will suggest "them".

9.5.8: Unknown Morphology

A list of words is displayed which the computer has not been able to guess the morphology based on other words.

9.5.9: Find incorrectly joined or split words

In the Wordlist (Tools – Wordlist)

Tools > Find Incorrectly Joined or Split Words

Type in any punctuation which can be in the middle of a word e.g. - '
Click OK

A list of words is displayed with similar words grouped together.

9.5.10: Correct a word which was incorrectly marked

Find the word in the list (using the filter if necessary)
Click on the line
Click the correct spelling status.

10: BT: A 4-Step process for consistent Biblical Terms

Introduction
The Biblical terms rendering window and the separate Biblical terms tool are very useful to make sure you are consistent in the use of terms, especially key terms. This module explains a simple 4-step process to make your Biblical Terms consistent. This is a process should be considered part of the translation process and not a check.Where we are
You are translating a verse in Paratext 8 and you want to see what renderings have already been chosen for the terms in the current verse and then make sure they are consistent with other verses.Why this is important
For your readers to understand your text, you need to be consistent in your use of terms. It is a big task to make them completely consistent. If you start from the verse you are translating and work from there the task is more manageable. The goal is to have consistently rendered Biblical Terms and well documented decisions on why changes were made.What you are going to do
This method boils down to a short list of steps:

Find all the ways you have rendered this term, and enter them in the renderings dialog.
Choose which rendering is/are best, and record why it is best.
Document why you rejected the other renderings.
Clean up your translation by making this rendering consistent throughout your translation. (Make Consistent, Standardise, Normalise, Harmonise).

Repeat with next Biblical Term you find in the Biblical Terms Renderings window.

10.1: Open the Biblical terms rending window

Click in your project
File > Open Biblical terms rendering
File > Select Biblical terms list
Choose the desired list
Click OK.

10.2: [A] Find all the ways you have rendered this term

10.2.1: Find the terms for the current verse

Is there a tick in the found column?
If there is a tick, your verse uses the term and you can continue with the next term.
If not, you need to either correct your text or add the new term you have used (see below).

10.2.2: Add another rendering

If the term you have used needs to be added to the list:

Select the rendering of the term in your text.
Copy it (Ctrl+c)
Double-click in the renderings cell. The edit renderings dialog is displayed.
Paste (Ctrl+v) the rendering in the dialog box.
Click OK.

10.2.3: Find other verses in the current book with the same Biblical term

Double-click on a word in the Term column The Biblical Terms Tool opens
From the second filter button choose current book
Add renderings for the term from the verses until the terms in all verses are been identified (see below).

10.2.4: Add renderings from the other verses

Select the rendering in the verse
Add the rendering using Ctrl+A
Continue until all terms for those verses have been identified.

10.2.5: Dealing with verses that don’t use the term

There are times when a verse is translated without using the actual term. For example when a pronoun is used. In this case you need to deny that it is an error.

Click the red cross to the left of the verse reference link. The red cross turns into a green tick with a small red x

If you click on the cross by mistake, click

and it will return to

10.3: [B] Identify the best term

Double-click on the term in the top pane. The edit rendering dialog is displayed listing all the renderings that have been added.
Decide on the best rendering
Section, then Cut (Ctrl+x) and paste (Ctrl+v) it to the top of the dialogue box
Add * as necessary to combine similar renderings

10.4: [C] Reject all the others

Select and cut the other renderings.

10.5: [D] Document the reason for the change

Click on the History button
Type in the reason why the others were rejected and why the first was the best.
Click OK

10.5.1: If you need more than one rendering

You can add more than one rendering if appropriate. In this case it is good to add a back translation in brackets after then rendering. For example, slave (slave) guy * work fo (guy that works for)

Open the Edit renderings dialog box
Edit the renderings as needed.

10.5.2: Clean up other books (as time permits)

Change the filter so that all the published books are displayed.
Clean up verses as necessary.

10.5.3: Add the Biblical terms notes - ongoing discussion

Double-click on the note icon (in the second column)
Type in the note
Assign the note as necessary.
Click OK.

10.5.4: Add the decision to the renderings description

Double-click on the term
Type the agreed-on rendering in the description field
Click OK

10.6: Add a term

There will be terms which are important for your language and culture that are not in the list. You can add these terms to your project list.
In Paratext

From your reference text, do a find (using Edit > Find) and search for the term. A list is displayed showing the verses with that term.

From the list of results

Edit > Add to Project Biblical Terms, then choose your project
Edit the gloss if necessary
Click on the Advanced tab
Type in a name for the term
Click OK

11: MP: Compare a word or phrase

Introduction
In this module, you will search for a word or phrase in a project and compare it with the translation of that word or phrase in another project.Why this is important?
In Paratext 8 (and above), you can see where a word or phrase is found in one project and compare it with the equivalent word or phrase in one or more other projects. For example, you can see where "roi" is found in a French project and compare it with "rey"in a Spanish project.
You will

use the checklist “Word or Phrase” from both the text and also from the Biblical Terms Too.
change the settings and comparative texts
type the word or phrase to compare for each project

11.1: Compare a word of phrase - from the text

Click in the project that you want to compare
From the Tools menu, point to Checklists, and select Word or Phrase. The Parameters dialogue is displayed.
Enter the word or phrase that you want to see into the textbox for each project of the dialogue
Click OK A window is displayed.
Click Comparative Texts...
Choose the texts that you want to compare and click OK. The « Settings » dialogue is displayed.
Type the word of phrase that you want to compare in the textbox for each of the projects, then click OK. A window is displayed with a button "Hide matches" on the toolbar.
Click on the "Hide matches" button to show only those references where there are differences. The list shows the verses which contain matches in only one of the projects. The word or phrase is highlighted in light blue.

11.2: Compare using a Word of Phrase - from the Biblical Terms tool

In the Biblical Terms tool
Choose a term which has a rendering
Click on the tool icon The Setting dialogue is displayed with the rending filled-in.
Type the word or expression for the other projects
Click OK

12: BC2: Basic checks

Introduction
In this module, you will learn to do several other basic checks (Characters, punctuation, capitals, and repeated words. As in the first Basic Checks module (6: BC1: Basic checks), it is easiest to run these checks from the project plan. However, if you want to check several books, you will need to use the Verification menu.Where are we?
You have typed your translation in Paratext 8. Be sure that you have checked the chapter/verse numbers and markers, as described in 6: BC1: Basic checks, before continuing and that your administrator has either completed the setup of the checks or is with you to do the setup now.Why this is important?
Paratext 8 has eleven Basic Checks. In 6: BC1: Basic checks, you have already seen the first two, chapter/verse numbers and markers. This module will help you to find errors linked to spelling, punctuation, capital letters an repeated words. Even if these errors may not influence the content of the text, correcting them makes the text easier to read.What we are going to do:
Most of the checks require that a certain inventory has been completed by your administrator. In this module you will

Confirm that the setup has been done (or have the administrator do the setup)
do the Basic Checks
correct any errors.

12.1: Confirm the setup

Note: Before you can run these other basic checks some form of setup must be done by your Administrator.

The required setup may be an inventory, some rules or settings.

12.2: Using inventories to setup checks

These inventories show what is currently in your text, that is, both the good and the bad. You need to work through the inventory and tell Paratext 8 which elements are correct (valid) and which are errors (invalid).

Once you have finished the inventory you will be ready to do the check.

From the Checking menu, choose the appropriate inventory (for example Character inventory).
Click on an item in the list in the top pane. The verses are shown in the bottom pane.
For each item in the top pane, choose either Valid or Invalid.
Repeat for each item.
Click OK. A list of errors is displayed.
Make any corrections as needed.

Note: Instead of using the mouse, you can use Ctrl + y to mark an entry as Valid or Ctrl + n to mark an entry as Invalid.

12.3: Characters

This inventory helps you identify all the incorrect characters, i.e. the characters which are not in your alphabet.

Checking > Character inventory
For each item, choose Valid ou Invalid.
Checking > Run Basic Checks
Check « Characters »
Click OK.
Make any corrections as needed..

12.4: Punctuation

Identify all the incorrect or misplaced punctuation marks. (Use the Unicode character column to clearly identify the punctuation.)

Checking > Punctuation Inventory
Check each punctuation mark in its context.

The contexts can be: word initial, word medial, word final or isolated (space before and after).

Checking > Run Basic Checks
Check « Punctuation »
Click OK.
Make any corrections as needed.

12.5: Matched Pairs

Checking > Unmatched pairs of punctuation :
If the list is empty, then there are no errors.
If necessary, click Options... to add other pairs
Checking > Run Basic Checks
Check « Unmatched pairs of punctuation»
Click OK.
Make any corrections as needed.

12.6: Repeated words

Checking > Repeated words inventory:
For each item, choose Valide ou Invalid.
Checking > Run Basic Checks
Check « Repeated words
Click OK.
Make any corrections as needed.

12.7: Capitalization

Checking> Markers Missing Final Sentence Punctuation
For each item, choose Valid ou Invalid.
Checking> Markers followed by a lower case letter
For each item, choose Valid ou Invalid.
Checking > Punctuation Followed by a Lower Case letter
For each item, choose Valid ou Invalid.
Checking > Mixed Capitalization
For each item, choose Valid ou Invalid.
Checking > Run Basic Checks
Check « Capitalization »
Click OK.
Make any corrections as needed.

12.8: Making minor corrections

It is possible to make minor corrections from within a displayed inventory.

Click on a verse in the low pane
Hold the Shift and double-click
Make the correction
Click OK.

However it is preferable to use the Wordlist or the spell checker to correct all the errors at once.

12.8.1: Review

There are many basic checks in Paratext 8. The table below summarizes the setup needed for each of the checks.

	Check	Setup
Chapter/verse numbers	none
Markers	Marker inventory
Characters (Combinations)	Character inventory
Punctuation	Punctuation inventory
Capitalization	4 inventories Markers Missing Final Sentence Punctuation Markers followed by a lower case letter Punctuation Followed by a Lower Case letter Mixed Capitalization
Repeated words	Repeated words inventory
Unmatched pairs of punctuation	Unmatched pairs of punctuation inventory
Quotations	Quotation rules (from Checking menu)
Numbers	Number settings (from checking menu)
References	Scripture reference settings (from project menu)
Quoted text	none

It is possible to run all the checks at the same time, however when running the checks for the first time it is better to run them one at a time to avoid large list of errors.

13: FC: Formatting checks

Introduction
In this module, you will find and correct formatting and layout errors.Where we are
You have typed your draft into a project in Paratext. You will use the checklists to find and correct errors related to the formatting and layout errors.Why this is important
A New Testament contains more than just chapters and verses. There are also titles, section headings, and several types of paragraphs. These checks allow you to be sure that the layout of your text is correct, and your titles etc. are consistent.What are you going to do?
You will use the checklists to

compare your titles and section headings
check your paragraph breaks
compare the paragraph markers in your text with those of your reference text
add markers for special text formatting

13.1: Using the checklists – generic

There are a number of checklists which differ slightly but they have the following in common:

How to display the checklist

Tools > Checklists > choose the desired list
Add a comparative text (if desired) by clicking on the Texts button. Comparative text button
Select the verses/books (as necessary) using the Select range

Making corrections

Click the Edit link to correct any errors
Click on the reference link to see more context

Close the list

When you have finished with the list, close it by clicking the X at the top right corner of the window.

13.2: Using checklist – Section headings

Check that

the headings are consistent with your reference text
all headings start with a capital
there is not punctuation at the end
they are not too long

13.3: Paragraph breaks

Tools > Checklists > Markers
Choose your reference text as the comparative text
Click Settings
Type the paragraph makers to be displayed (e.g. p m)
Click OK
Make any corrections by clicking on the blue Edit link.

Click on the blue verse reference link.
Make any corrections in Paratext.
Return to the checklist by clicking on the icon on the taskbar.

13.4: Layout and indents

Tools > Checklists > Markers
Choose your reference text as a comparative text.
Click Settings
Type in the markers to check.
Click OK.
Look for passages that have been formatted with different markers such as q1 and q2
Make any necessary changes (see below).

13.5: Add USFMs to format special text

See the list of passages with special formatting Appendix A.
Add the USFM as necessary (see module KD or help if necessary).

14: PD: Printing Drafts

Introduction
In this module you will learn how to print a draft of your translation for checking and revising.Where we are
You have entered and checked your translation in Paratext 8 and are now ready to print out a copy. Your project must be registered before you can print.Why this is important
It is much easier to revise and check your work on paper than on the computer. You can also give it to more people if it is on paper.What you are going to do
You will first produce a PDF version of your translation, which you can print or share with others (including non-Paratext users). If necessary your can copy the PDF file onto your USB stick and take it to a computer with a printer.

14.1: Create a PDF file

Make sure you have completed a markers check before printing a draft.

File > Print Draft
Check that your project is selected.
Choose which book(s) and chapters to print.
Choose the page settings as follows :
Page size: 210mm, 297mm (A4) ou 148mm, 210mm (A5)
Columns : 1
Margins : 25 mm (for A4) or 12 mm for A5
Text body font: Charis SIL (or Charis SIL Compact)
Size: 10 (or 11)
Line spacing: 1.0 (for single spacing)
Click on the Avanced tab
Choose the fonts
Choose what you want in the Running header (the text at the top of the page).
Check mirror layout on odd and even pages
Make any other choices as needed.
Click OK and wait, the file will open in your PDF reader. If there are marker errors, a message box will appear. Click No, then correct the errors and try again.

14.2: Print a PDF

In Adobe Reader

File > Print.
For A5
Choose Booklet
Orientation : portrait (for newer printers or landscape for Win7)
To print double-sided

If you want to follow a punctuation system (such as French) and have spaces automatically inserted before complex punctuation, then see a consultant to have changes made to your PrintDraftChanges.txt

14.3: Copy PDF file to a USB stick

Paratext saves the PDF file in the PrintDrafts folder of your project folder. For example, C:\Users\User\Documents\My Paratext 8 Projects\XXX\PrintDraft

There are many ways to copy files. One method is described below.

Hold the Windows Key and type E Windows Explorer opens.
Go to your My Paratext 8 Projects folder.
Double-click on your project folder
Double-click the PrintDraft folder
Right-click on the desired PDF file
Choose Send to
Choose your USB stick.

15: UN: Using Notes

Introduction
As you are translating and checking you may want to make comments on various errors or issues. You may also want to record your discussions on key terms and spelling issues. Paratext 8 allows you to record these comments either in the text, the Biblical terms list or the wordlist.Where we are
You are typing or revising your text, wordlist or keyterms and need to make comments on an issue you have seen.

Attention: Notes and footnotes are very different. Footnotes are printed in the New Testament whereas notes are for questions and comments and are not printed in the New Testament.

What you are going to do

You will:

create notes in the text using different icons,
edit the notes and resolve notes
open a note window from the text
filter the list
print a list of the notes
add rendering discussion notes to a Biblical terms list
add spelling notes to the wordlist.

15.1: Different types of project notes

You can choose from many different icons for your project notes in Paratext 8:

Tip: Don't have too many icons!

An icon can have four different colours or shapes

Icon	Description	Meaning
	Icon has a border and a yellow background color.	The note has a least one unread comment.
	Icon is red, purple, or light blue.	A project note assigned to you, or to the whole team, or unassigned.
	Icon is gray.	A project note assigned to someone else.
	Icon is gray with a green tick.	A project note with resolved status.
	Icon is a white question mark on the cover of a book.	There is a spelling discussion note for this word. (Wordlist only.)
	Icon is gray with a question mark on the cover of a book.	There is NOT a spelling discussion note for this word. (Wordlist only. )
	Icon is a light blue plus.	A consultant note.
	Icon is a light blue globe.	A global consultant note.
	Icon is a black exclamation point within a red triangle.	There is a Send/Receive merge conflict because two users have made different changes to the same verse.
	Icon is a white arrow on a blue background.	There is a rendering discussion note for this Biblical Term. (Biblical terms window or tool only)
	Icon is gray with an arrow on the cover of a book.	There is NOT a rendering discussion note for this Biblical Term. (Biblical terms window or tool only)